Privacy Notice

We are committed to protecting your privacy. This notice explains how we collect and use the personal information you provide to us.

Kidlington Holiday Club is organised and run by a team of volunteers with the purpose of providing an annual summer holiday club in Kidlington to children of primary school age, where they can learn stories from the Bible and enjoy other activities in a fun and safe environment. You can contact the Kidlington Holiday Club team at

We store and process personal data of:

All the information that we store is provided through the holiday club booking forms, or through the volunteer helper forms.

We keep and process the personal information solely for the organisation and safe running of the holiday club. Your personal information is not shared with any other organisation and is not transfered to any other country, unless we are required to do so through a legal obligation. We endeavour to apply appropriate security measures such as the encryption and password protection of information held electronically and by limiting physical access to information held in paper format.

The information is used for the following purposes:

The General Data Protection Regulations require us to state on which lawful basis we collect and use your personal data. The Kilington Holiday Club collects and uses your personal data on the basis that this is necessary for our legitimate interests. This means that the personal data is required for the practical organisation and safe running of the holiday club.

Most personal data will be kept for at most one year after the holiday club has finished. We also maintain a historical record of the names of all children and volunteers at past holiday clubs, which we will hold for up to 5 years. You can request the deletion of your personal data by sending an email to

You have the right to object to how your data is collected and processed. If you wish to do so, please email us at

You also have the right to: